Fleet maintenance
Track every vehicle's mileage and service schedule, collect driver inspections from a phone, and get alerts when service is due.
- Made byJocky
- Installs (30 days)0
- IndustryFleet & delivery
- UpdatedNov 5, 2026
The outcome
Drivers do their daily check from their phone, and you're told before any vehicle is due for service.
See it working
The template itself, with its sample records. Click around before you use it.
What's inside
Everything below comes working, with sample records, ready for you to reshape.
5 tables
- Company
7 fields
- Drivers
9 fields
- Vehicles
19 fields
- Inspections
13 fields
- Service records
12 fields
2 automations
- Service due alert
Every day at 07:00
- Inspection problem
When a record in Inspections meets the conditions
2 apps
- Driver inspection form
An app on top of the tables
- Playbook
An app on top of the tables
Connections
Needs no external accounts.
Automation runs
About 30 runs a month
About this template
In Jocky's words.
What's inside
- Vehicles: plate, mileage, and next service by miles or date
- Inspections: each driver's daily check, with notes and photos
- Service records: date, work done, cost, and invoice
- Drivers: license class, expiry, and assigned vehicle
- Service due alert (automation): tells the fleet manager which vehicles are due
- Inspection problem (automation): emails the manager when a check fails
- Driver inspection form (app): the morning check on a phone; a vehicle that isn't safe comes off the road at once
Get started
- Add your vehicles. Plates, current mileage, and service intervals.
- Add your drivers. They sign in with their email.
- Share the inspection form. Drivers fill it in before they drive.
Playbook. The first thing in the project walks you through every step and ticks them off as you go. Delete it once you're done.
Sign-in. Drivers sign in with a one-time code sent to their email. You sign in with Teable.
Comes with sample data for a made-up business, Northwind Fleet. Every sample email is on example.com, so nothing reaches a real person until you add your own.
1 click. 1 sentence. Yours.
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Click Use template on this page. Its 5 tables, 2 automations, and 2 apps open in your Teable already working, with sample records. Nothing to install, nothing to set up.
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Tell Teable AI what's different, the way you'd say it: “Add fuel logs and cost per mile.” It changes the fields, steps, and screens to match.
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Its 2 automations run on their own. You just run the business.
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Start with Fleet maintenance
1-click to start, 1 sentence to make it fit your business. No developers, and no app every other shop already has. Want help setting it up? Our team can work through it with you.
