Gym equipment upkeep
Equipment maintenance for a gym's treadmills, bikes, and racks. Members report a problem from the QR code on each machine, its technician gets the job, and the machine shows as out of order until it runs again.
- Made byJocky
- Installs (30 days)0
- IndustryGyms & personal training
- UpdatedNov 5, 2026
The outcome
Members report a broken machine from a QR code, an out-of-order notice goes up, and service is assigned when it's due.
See it working
The template itself, with its sample records. Click around before you use it.
What's inside
Everything below comes working, with sample records, ready for you to reshape.
4 tables
- Gym
6 fields
- Team
9 fields
- Machines
16 fields
- Jobs
25 fields
3 automations
- Service due reminder
Every day at 07:00
- New job alert
When a record is added to Jobs
- Back in service
When a record in Jobs changes
2 apps
- Technician app
An app on top of the tables
- Playbook
An app on top of the tables
Connections
Needs no external accounts.
Automation runs
About 30 runs a month
About this template
In Jocky's words.
What's inside
- Machines: floor, model, photo, service interval, and status (OK, Reported, or Out of order)
- Jobs: every breakdown and service, from staff or a member's QR scan, until it runs again
- Repair summary (AI): turns a technician's notes, parts, and hours into a short summary
- Service due reminder (automation): opens a service job when a machine is due and emails its technician
- New job alert (automation): emails the machine's technician and the front desk about a breakdown
- Back in service (automation): tells the member who reported it, and the front desk, that the machine runs again
- Technician app (app): report and fix problems, print every machine's QR code and an Out of order sign
- Machine QR page (app, no sign-in): members say what's wrong and see when it's back
Get started
- Add your machines. With service intervals and a technician.
- Print the QR codes. One on each machine.
- Invite your technicians. They log repairs from the app.
Playbook. The first thing in the project walks you through every step and ticks them off as you go. Delete it once you're done.
Sign-in. Your team signs in with a one-time code sent to their email; the app opens once a manager gives them a role (Front desk, Technician, or Manager). You sign in with Teable. Members never sign in: each machine's QR page opens without it and shows only the machine, its floor, and whether it's out of order.
Comes with sample data for a made-up gym, Iron & Oak. Every sample email is on example.com, so nothing reaches a real person until you add your own.
1 click. 1 sentence. Yours.
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Click Use template on this page. Its 4 tables, 3 automations, and 2 apps open in your Teable already working, with sample records. Nothing to install, nothing to set up.
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Tell Teable AI what's different, the way you'd say it: “Track spare parts and downtime hours per machine.” It changes the fields, steps, and screens to match.
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Its 3 automations run on their own. You just run the business.
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Start with Gym equipment upkeep
1-click to start, 1 sentence to make it fit your business. No developers, and no app every other shop already has. Want help setting it up? Our team can work through it with you.
